Wow interesting to see what passes for a job description on Craig’s List these days. Here’s a sampling of admin jobs:
OFFICE MANAGER needed for great software company in Fremont!!!
OFFICE
MANAGER needed for great software company in Fremont!!! (Seattle)
Reply to: job-643801913@craigslist.org
Date: 2008-04-15, 4:57PM PDT
Job Description:
Rewarding position as an Office Manager for a fun, fast-paced, and
stable organization in the Fremont area. The company offers a small
professional office environment, great benefits, and a great working
atmosphere. Successful candidates will need to be customer focused,
possess an ability to run all aspects of the office, and have prior
experience in a similar role. Skills required for this position are MS
Office and general accounting. This opportunity is an immediate opening
and a great opportunity to make a difference in a growing company.
Job Experience:
Payroll Processes, MS Word, MS Excel, Typing, MS Office, AP, AR,
general accounting, administrative skills
Personal Attributes:
Enthusiasm, self-starting, responsible, willingness to take control,
and a positive attitude
DatStat, Inc.:
DatStat develops software for Universities, Medical Institutions,
Research Centers, and Corporations doing research and data collection.
Our customers are the best in their fields and DatStat products and
service helps to make them even better. The company is growing rapidly
and opportunities for learning and career growth are plentiful. DatStat
provides full medical and dental coverage, paid time off, and a work
environment focused on core values, team collaboration, and individual
growth. (www.datstat.com)
Office Operations Manager to $58,000
Office
Operations Manager to $58,000 (Seattle)
Reply to: job-652102940@craigslist.org
Date: 2008-04-22, 11:53AM PDT
Global, professional services firm, has opportunity for person with 5+
yrs. of hands-on operations management experience, in a client-focused
professional services environment. You’ll need strong leadership
skills, with proven ability to manage administrative staff, excellent
organization and project management ability and proven financial and
business analysis skills. You’ll develop budgets, manage costs and
review financial reports. Experience in facilities management and
information technology a must. Occasional travel for area meetings.
Experience in Oracle a plus. BA a plus. Excellent benefits including
bonus.
Administrative Assistant / Receptionist for Rapidly Growing Company
Administrative Assistant / Receptionist for Rapidly Growing Company
Reply to: job-652003554@craigslist.org
Date: 2008-04-22, 10:45AM PDTWe are actively seeking Administrative Assistant / Receptionist employees who are motivated, outgoing, and flexible.
Front
Desk Coordinator (Belltown)
Reply to: jobs@bnbuilders.com
Date: 2008-04-21, 5:02PM PDT
BNBuilders, Inc. is an established general contractor with offices in
Seattle, San Mateo and Florence Montana. We are currently looking for a
Front Desk Coordinator (reception) for Seattle office. The right
candidate will be our first contact to the outside world at our front
reception desk. You will manage incoming visitors, take on special
projects as designated by the executive team, and perform the typical
administrative tasks associated with any front desk operations (manage
incoming calls and visitors, schedule and arrange meetings,
shipping/receiving, faxing, filing, etc.).
Fast growing legal support firm needs office assistance.
Fast
growing legal support firm needs office assistance. (Seattle WA)
Reply to: ron@nwlegal.com
Date: 2008-04-21, 10:57AM PDT
Responsibilities include Data Entry, Answer Phones, Prepare Proofs of
Service, and Manage Forwarding Agents through out Washington and the
US.
We are looking for self-starters that have reasonable computer and
typing skills, the ability to multi task, and spot errors.
We offer very interesting work, relaxed atmosphere, in a fast-paced
ever-changing industry, and a full range of benefits.
Office Assistant – Miracle-Ear Hearing Center
Do
you like variety? If so, we have it! As an Office Assistant for
Miracle-Ear Hearing Centers you will greet and assist customers,
schedule appointments, manage records and database systems, and support
our Hearing Instrument Specialist in the sale, service and repair of
hearing instruments.
If you have an outgoing, warm personality, present a professional
image, excellent communications skills both in person and over the
phone, have strong computer skills, and are able to organize your time
and multi-task we would love to speak to you.
If
you have a passion for seeing web operations run smoothly and you have
some experience in web development or project management, Peak Systems
(www.peaksystems.com) wants to hear from you. We have an immediate
opening for a Web Development Traffic Cop to join our team in Seattle.
An extremely successful Seattle company is currently hiring. This
company is seeking an administrative assistant to join their firm and
assist with a wide variety of tasks. Having law firm familiarity is
crucial and will make you a highly desirable candidate. This pivotal
position in the firm offers a great opportunity for growth. Your
abilities and drive will be major factors that affect your place within
the company. The initial tasks of the job will include a high level of
document organization and processing. A desire to provide the highest
level of customer service is a priority. Scheduling, dealing with
deliveries, client coordination, internet research, conference room
scheduling and meeting arrangements will all be part of your every day
duties. Other administrative tasks will be given to you as they arise.
This is a fast-paced, dynamic firm and requires a candidate that truly
thrives on multi-tasking and the coordination of rapidly changing
priorities and duties. You will be rewarded with an excellent
environment that prides itself on collaborative working relationships
and an opportunity to grow with the compan
Administrative
Assisitant (Seattle)
Reply to: info@langleyrecruiting.com
Date: 2008-04-23, 2:03PM PDT
An extremely successful Seattle company is currently hiring. This
company is seeking an administrative assistant to join their firm and
assist with a wide variety of tasks. Having law firm familiarity is
crucial and will make you a highly desirable candidate. This pivotal
position in the firm offers a great opportunity for growth. Your
abilities and drive will be major factors that affect your place within
the company. The initial tasks of the job will include a high level of
document organization and processing. A desire to provide the highest
level of customer service is a priority. Scheduling, dealing with
deliveries, client coordination, internet research, conference room
scheduling and meeting arrangements will all be part of your every day
duties. Other administrative tasks will be given to you as they arise.
This is a fast-paced, dynamic firm and requires a candidate that truly
thrives on multi-tasking and the coordination of rapidly changing
priorities and duties. You will be rewarded with an excellent
environment that prides itself on collaborative working relationships
and an opportunity to grow with the company.
Law Firm Receptionist/Office Services Assistant
Law Firm Receptionist/Office Services Assistant (Seattle)
Reply to: job-653377944@craigslist.org
Date: 2008-04-23, 10:43AM PDTThis opening for a Receptionist/Office Services Assistant with a Seattle law firm is perfect for a recent or soon-to-be college graduate or the beginning professional seeking solid employment with a thoughtful and trustworthy establishment. You must have at least six consecutive months of experience as a receptionist and/or administrative office assistant within a professional services company, as your duties will include managing the telephone network, welcoming guests and clients, scheduling meetings and providing administrative duties for the office administrator and paraprofessionals, as requested. Typing speed must reach 50 words per minute or more, and candidates should bring strong software knowledge and superior telephone protocol and client relations skills. A bachelor’s degree is necessary.
Office Administrative Assistant
PES Environmental, Inc., a consulting engineering and environmental services firm, has an immediate opening for an administrative assistant for our expanding downtown Seattle office. PES is a progressive, employee owned and oriented firm offering a unique work environment.
The position will provide administrative and accounting support to the Project Managers located in our downtown Seattle office. The position is flexible and the work commitment can range from part-time to a full time job (minimum 30 hours per week). The ideal candidate must be an energetic team player proficient in MS Word, Excel, Power Point, and Adobe Acrobat, and have strong customer service and organizational skills, a positive attitude, and the ability to maintain goals and priorities while dealing with varying demands. Duties include, but are not limited to: data entry, word processing and document production, accounts receivable and payable processing; telephone reception; and project file management, and general clerical support.
Administrative/Marketing Assistant
The Associated Press seeks an Administrative/Marketing Assistant for its Seattle bureau.
This assistant performs general administrative functions for bureau and department managers.
Responsibilities may include the following:
* Operates computer with a high level of proficiency in a variety of software applications including Word, Excel, Outlook, PowerPoint, Adobe Acrobat and AP programs related to client information, timesheets and expenses. Training will be provided on AP applications. Prepares and analyzes spreadsheets, creates presentations and program materials, helps update text and photos for bureau Web site, and prepares postal and electronic mailings.
* Provides financial control support including bureau reconciliations, processing stringer/freelancer payments, check requests and expense reports.
* Provides marketing support to CoB, maintains customer database, MSOs and contracts
* Handles confidential information relating to bureau operation and Human Resources; processes SAP transactions, time sheets and tracks related information
* Organizes and coordinates meetings and schedules for individuals and groups including conventions, contests and elections; makes travel and accommodation arrangements for CoB and other employees, when necessary.
* Provides election coordination support
* Coordinates and insures effective communication between the bureau and New York offices relating to assigned duties
* Coordinates annual newspaper contest and assists in coordination of annual broadcast contest by working with vendors to secure meeting rooms, hotel reservations, catering and trophies. Works with partner AP bureau to ship and judge contest entries, and supports CoB in communicating plans for annual meetings to member newspapers and broadcasters.
* Receives and directs visitors; answers telephones and directs calls as appropriate
* Handles correspondence and filing; orders and maintains supplies, may be asked to run errands
* Supports regional projects and/or regional vice president upon request
* Performs other duties as assigned
Office Administrative Assistant
Fantastic part-time position available, starting at 20 hours/week.
á Jointly design, put in place and drive an effective staffing management process for the firm.
á Execute employee onboarding process, including responsibility for all HR administrative tasks.
á Manage office administration functions and processes such as managing company’s assets, internal communications, IT vendor management, etc.
á Support financial and accounting processes as required.
á Assist Partners in execution of career development policies and processes.
á Contribute to the overall morale building of the firm by suggesting and implementing firm events.
á Assist partners in business development initiatives on an ad hoc basis, including building a relationship marketing mechanism with potential target clients via the same mechanism described above.
á Manage mailings, events, marketing campaigns, etc.
á Run occasional personal errands for Partners.
Concierge/Administrative Assistant
As the Concierge/Administrative Assistant, you will be the first impression for the clients as they enter Seattle’s most exclusive couture boutique. The successful candidate will be expected to perform the following duties, and possess the following skill set:
1) Manage the concierge desk to greet all clients, answer phones, set and reconfirm appointments, and be responsible for the client’s overall experience in the studio.
2) Present a very professional appearance, outgoing personality, excellent voice & phone skills to interact with all clients and staff.
3) Manage the scheduling software program, POS system, and various administrative tasks and duties including data entry.
4) Effectively and accurately communicate with all staff regarding all client projects, e-mails, and all timely issues that arise throughout the day.
5) Provides assistance to the owner, and oversees her daily schedule.
6) Responsible for receiving all parcels, mail, and numerous deliveries.
7) A creative ability for displays and merchandising is a definite plus.
8) Understands the importance of a luxury client experience.
9) Able to multi-task and still provide excellent attention to detail
If you are looking for a great career, and not just a job, the National Broadcasters Training Network is looking for you! We need an energetic, detail-oriented and hard-working administrative assistant who is interested in working in the broadcasting industry. Work in a fun, fast paced, enjoyable, team oriented environment.
Knowledge of broadcasting industry a plus! Opportunity to grow within the business.
Receptionist Bookkeeper Administrative Assistant (part-time)
We have an immediate and permanent part-time opening for an individual to work in a small, family environment. Front desk operations include answering phones, greeting walk in customers, data entry, accounts payable, minor accounts receivable, cash handling, deposits, filing, customer service, and a variety of clerical tasks while at the front desk.
Administrative Assistant / Receptionist for Rapidly Growing Company
Administrative Assistant / Receptionist for Rapidly Growing Company
Reply to: job-652003554@craigslist.org
Date: 2008-04-22, 10:45AM PDTWe are actively seeking Administrative Assistant / Receptionist employees who are motivated, outgoing, and flexible. Standard office duties will be required, as well as some industry-specific tasks. The following skills are highly recommended for employment consideration:
# High level of motivation, with a desire to excel
# Exceptional organization skills and attention to detail
# Computer skills and experience with Windows
# Strong multi-tasking and prioritization skills
# Ability to maintain and organize vendor invoices and accounts
# Experience with payroll and use of Quick Books
# Flexibility to work at various store locations
BNBuilders, Inc. is an established general contractor with offices in Seattle, San Mateo and Florence Montana. We are currently looking for a Front Desk Coordinator (reception) for Seattle office. The right candidate will be our first contact to the outside world at our front reception desk.
Fast growing legal support firm needs office assistance.
Fast growing legal support firm needs office assistance. (Seattle WA)
Reply to: ron@nwlegal.com
Date: 2008-04-21, 10:57AM PDTResponsibilities include Data Entry, Answer Phones, Prepare Proofs of Service, and Manage Forwarding Agents through out Washington and the US.
We are looking for self-starters that have reasonable computer and typing skills, the ability to multi task, and spot errors.
We offer very interesting work, relaxed atmosphere, in a fast-paced ever-changing industry, and a full range of benefits.
Project Coordinator (Seattle/Bellevue)
Reply to: see below
Date: 2008-04-18, 4:25PM PDTBINW is looking for a talented individual with office and customer service experience to join our team of “A Players”. BINW is a company committed to its customers and employees. We thrive on thrilling our customers by creating a positive work environment that utilizes teamwork, customer service, professionalism, fun, and innovation.
Our companyÃĸâŦâĸs culture and values have allowed us to be recognized by the Puget Sound Business Journal as a “Best Places to Work” and by NWjobs.com as a finalist in its annual ÃĸâŦÅPeople’s PicksÃĸâŦÂ survey.
Because BINW is searching for the best of the best we are willing and excited to offer relocation stipends, performance incentives, and flexible work schedules to qualified candidates.
If you are searching for a company culture that is driven to see individuals grow both personally and professionally and an organization that places high value on performance, integrity, teamwork, family, fun, and creativity then BINW is the company for you.
If you are interested in applying for full-time position please feel out an application at: https://home.eease.com/recruit/?id=40947
BINW is an equal opportunity employer. We offer competitive wages and benefits including full medical, dental, vision, 401-K, sick, vacation, sabbaticals, and bonuses
A small but, rapidly growing research and education company is seeking an Executive level Administrator.
The Executive Administrator supports the daily functions of the company. The primary responsibility is to support the company officers in their daily tasks and managing the administrative needs of the office and clients. The Executive Administrator reports to the Chief Operating Officer.
General Description of Responsibilities
ÃĸâŦÂĸSupports the CEO and COO in daily activities, including scheduling, travel,communication, and light research.
ÃĸâŦÂĸDevelops and manages company database and files.
ÃĸâŦÂĸManages office administrative needs, including equipment service, office supplies.Qualifications
ÃĸâŦÂĸMust have BachelorÃĸâŦâĸs degree in related field or have significant on-the-job experience
ÃĸâŦÂĸExcellent oral, written and telephone communication skills
ÃĸâŦÂĸAbility to work as part of a fast-paced, dynamic team
ÃĸâŦÂĸOrganized and able to multi-task
ÃĸâŦÂĸAdept with basic word processing and database software applications
Immediate opening for full-time Marketing/Executive Assistant for large, award-winning downtown Seattle engineering firm.
Responsibilities include:
–Administrative support (including phones) for three top executives
–Preparation of marketing proposals
–Maintenance of marketing collateral materials
–Maintenance of marketing records and database
–General support for Marketing DepartmentDaily activities average 75% marketing assistance/25% executive assistance.
Office Manager (Downtown Seattle)
Reply to: job-647206038@craigslist.org
Date: 2008-04-18, 11:17AM PDTOffice Manager
Wexley School for Girls is an advertising and marketing agency located in downtown Seattle. We have twenty-two creative minded people who are looking for someone to keep this place running smoothly. Our current office manager kicks complete ass, but sheÃĸâŦâĸs moving onÃĸâŦÂĻ so we need to find our new organizational expert.
At priority for the office manager is to be the first face of Wexley. This means when someone makes contact with us, either in person, on the phone, or through our headmaster email itÃĸâŦâĸs that personÃĸâŦâĸs job to make them think Wexley kicks ass. So, that should come naturally. Phone, doorbell, mailman, pizza lady, UNICEF collector, sales rep, petty thief, itÃĸâŦâĸs all the same. Priority one is to make their acquaintance.
Reality is, that ÃĸâŦËmost important thingÃĸâŦâĸ will take about 10% of the day. So, the role also enjoys a variety of responsibilities, and we expect the person is capable of making confident decisions and proactively solving problems with minimal oversight, while maintaining enthusiasm for the task at hand. It means setting up an extremely organized system so a rookie can walk up and tag in if needed. Some of the other things to fill that positionÃĸâŦâĸs day:
ÃĸâŦÂĸ Cost effectively managing/delivering all aspect of daily office administration, including:
o Organizing office operations and procedures
o Establishing and managing any vendor relationships (from Costco to cleaning service to travel agents)
o Assessing and filtering all IT needs to our tech vendor
o Maintaining filing systems
o Managing supply requisitionsÃĸâŦÂĻ etc
o Setting up/stocking conference rooms for major meetings
o Curate the Wexley Bible
o Running errands as needed
o Keeping the office tidy as needed (though we have a cleaning crew that youÃĸâŦâĸll manage the relationship with)
o Light involvement in accounts payable/receivable, maintaining purchase recordsÃĸâŦÂĸ Management of the Wexley Traffic sheet. This will include:
o Working cross-agency to make sure it is constantly up-to-date with our latest clients, projects and status
o Working with leadership team to determine workload balance of employees on active and incoming work
o Leading our weekly, all-agency traffic meetingsÃĸâŦÂĸ Basic HR management:
o On-boarding and off-boarding employees, and making sure all HR, technology and payroll issues are managed on their behalf
o Developing and maintaining an employee records system
o Tracking vacation time and out of officeÃĸâŦÂĸ Supporting the Wexley Wear business in any way you can, including order fulfillment and talking to retail outlets as needed.
ÃĸâŦÂĸ Comfortable in effectively communicating with all levels of people, from CEOs to interns.
ÃĸâŦÂĸ Proactively problem-solve and put new processes in place to make the office hum. Be the Super Glue that keeps this place going.OK, so thatÃĸâŦâĸs a ton of stuff. ItÃĸâŦâĸs all important though; if youÃĸâŦâĸre a qualified person youÃĸâŦâĸll have 2-3 years of experience in those areas and will have no problem rocking them out. You will probably also be able to school most people in Office 2007 (Excel, Word, PowerPoint), can pick up most new technology and master it quickly, have great verbal and written communications skills and are a self-starter, proactive, dependable, creative and flexible. Sound like you? WeÃĸâŦâĸre in the big yellow building on 5th Ave and weÃĸâŦâĸre waiting for your resume.
Receptionist To $26k – Fashion Fling
YouÃĸâŦâĸll be the hub of activity at the Corporate HQ Office of this retail leader. Welcome clients, coordinate calls and develop your business skills as you assist the HR Manager with special projects. Entry level start to $27K with great benefits that include fashion discounts. Call now, hiring immediately!
Office Asst To $48k – Word Wiz?
Have you been looking for an outlet for your creative abilities? Assist this busy team of professionals as you prepare a wide variety of client deliverables including proposals and reports. Your editing skills will come in handy and your eye for detail and layout will make this fun. Great atmosphere and full benefits are just some of the perks of jointing this stable, well run firm. Call today to learn more.
Executive Assistant/Administrative Professional
xecutive Assistant/Administrative Professional
This is a very involved position for an individual who can work independently, upbeat personality and solid MS Office Skills. This position requires someone willing to take on and learn new tasks and grow with our company.
AWESOME Front Desk Person Needed!
AWESOME FRONT DESK/ CHIROPRACTIC ASSISTANT
We are looking for an energetic person to join our friendly, busy, and growing CHIROPRACTIC OFFI
